Website: https://aiftis.com · Event: ASEAN International Fair for Trade in Services (AIFTIS)
1. Introduction
The ASEAN International Fair for Trade in Services (“AIFTIS”, “we”, “us”, or “our”) is committed to protecting your privacy and ensuring that your personal data is handled responsibly and in compliance with the Personal Data Protection Act 2010 (PDPA) of Malaysia.
This Privacy Policy explains how we collect, use, store, disclose, and protect your personal data when you visit our website or participate in our events.
2. Scope
This Policy applies to all personal data processed by AIFTIS in connection with our event operations, including data collected through our website https://aiftis.com, registration systems, or any related online or offline activities.
3. Personal Data We Collect
We may collect the following types of personal data:
Contact details: full name, email address, phone number, mailing address
Professional information: organisation, position, industry, and country of origin
Event information: registration data, ticket type (Member Pass, Student Pass or workshop seat), and session preferences
Technical information: IP address, device type, browser type, and website usage via cookies (see Cookies and analytics below)
Media data: photographs or videos captured during the event
4. How We Collect Data
We collect personal data directly from you when you:
Register for AIFTIS or reserve a workshop seat
Contact us by email or through our website
Participate in surveys or social media promotions
Attend the event or participate in any AIFTIS activities
We may also receive data from authorised third parties such as event partners or registration platforms.
5. Purpose of Processing
We collect and use your data for the following purposes:
To process and confirm your event registration
To issue invoices, receipts, and event confirmations
To provide information, updates, and logistical details
To manage and improve our website and event experience
To comply with legal or regulatory requirements
To promote AIFTIS through media, photography, or marketing (where consent is given)
6. Disclosure of Personal Data
Your personal data may be shared with:
Our official partners, service providers, and contractors assisting with event logistics
Government agencies, where required by law
Our third-party ticketing provider, which handles registration and free ticketing on our behalf, and IT service providers
We ensure all third parties handle your data in accordance with the PDPA and applicable confidentiality standards.
7. Data Retention
Your personal data will be retained only for as long as necessary to fulfil the purpose it was collected for, or as required by law. After that, it will be securely deleted or anonymised.
8. Security
We take reasonable and practical steps to protect your personal data from loss, misuse, modification, unauthorised or accidental access, disclosure, or destruction.
9. Your Rights Under the PDPA
You have the right to:
Request access to your personal data
Request correction of inaccurate or incomplete data
Withdraw consent to the use of your personal data
Request that we stop processing your personal data for marketing purposes
All such requests can be made in writing to our Data Protection Officer at the contact provided below.
10. Cross-Border Transfers
If your personal data is transferred outside Malaysia, we will ensure that the receiving party provides a level of protection equivalent to that required under Malaysian law.
11. Cookies and Analytics
Strictly necessary cookies keep the site and registration working and are always on.
With your consent, we use Google Analytics 4 (analytics) to understand how visitors use this site, and Meta Pixel and LinkedIn Insight Tag (marketing) to measure our event promotion. None of these load before you choose.
You can accept all, reject non-essential cookies, or choose by category. Your choice is stored for 12 months, and you can change it at any time using Cookie settings at the bottom of every page.
The registration checkout is provided by our third-party ticketing provider and is governed by its own cookie notice.
12. Changes to This Policy
We may update this Privacy Policy periodically to reflect legal or operational changes. Updated versions will be published on https://aiftis.com.
13. Contact Us
For inquiries about this Privacy Policy or your personal data, please contact:
ASEAN International Fair for Trade in Services (AIFTIS)
Email: info@aiftis.com
Address: Plaza Mont Kiara, Block E 13A-10, Jalan Kiara, Mont Kiara, 50480 Kuala Lumpur, Malaysia